When is the upcoming KSA Reunion?
The KSA Reunion will be held on March 1-14, 2023, in Dhahran, Saudi Arabia.
Who can come?
We are welcoming 500 Aramco retirees and their families.
Allowed Family members include Employee's spouse/ex-spouse, children/children's spouse and grandchildren only
Attendees must be 15 years of age or older
Our sincere apologies to our disabled or mobility-impaired retirees, but due to a lack of accessibility infrastructure in many of the facilities and transportation services the reunion has to utilize, we are requesting that all reunion attendees be in good physical condition without the need of special assistance for mobility.
Reunion Rules
All attendees must pay a SAR 375 (per person) Registration fee.
During your stay, you must comply to all Saudi Government regulations, and respect that seeking In-Kingdom employment during the reunion is strictly prohibited.
Attendees must only do reunion-related activities during the 2 weeks of the reunion. Local travel for shopping and non-sponsored activities such as visiting with friends, watching a movie at the Kingdom's new theaters, or visiting local attractions and restaurants is allowed.
Personal travel and tourism In-Kingdom before or after the 2 weeks of the reunion is allowed within the timeframe of the issued visa.
Performing Umrah during the reunion timeframe is allowed, however, you must sign up for the Jeddah trip as your 1st trip priority and indicate to the Reunion Committee that you will perform Umrah on the Event sign-up form.
Attendee Prioritization
Prioritization of Reunion attendees will be given to Aramco retirees as verified by HR. First-time attendee retirees, followed by previous attendee retirees, will be processed in accordance with the schedule below:
First time attendee processing begins October 1, 2022
2000 reunion attendee processing begins October 10, 2022
2009 reunion attendee processing begins October 20, 2022
2015 reunion attendee processing begins October 30, 2022
2019 reunion attendee processing begins November 10, 2022
Retiree Spouse, Dependents, and Non-Retirees processing begins November 20, 2022 as space allows
Please note: This prioritization is based on retiree attendance. If you are a spouse or child of a retiree and would like to attend without the retiree, your registration will be processed beginning on November 20thif space is still available. If you do not meet these criteria but wish to attend, your registration will be considered as an exception beginning on December 1stif space is still available.
Before you Register
Please download and follow the Registration Tutorial to guide you through the process to register you and all family members planned to travel with you to ensure all information required for reunion attendance approval is provided at registration.
Accommodations
We have negotiated discounted rates with five local hotels. Please click here for more information on these hotels. If you are not booking at one of the five designated hotels, for security reasons, you will be required to provide your accommodation location to avoid registration cancellation.
Please note: There will be daily company buses that will route through the selected hotels for pick up and drop off before and after each event. If you are not in one of those hotels, you will need to provide your own transportation to those pick-up locations.
Visa Process
Visa information has been published on the Travel Info page.
Trips and Events
Once your registration is approved, you will receive a link to sign up for trips and events.
All trips have an associated cost
Trip costs involving hotels are quotes based on double-occupancy
Some events have an associated cost
Please be respectful of other attendees by:
Prioritizing your trips, and only signing up for trips & events that you are sure you want to attend
Canceling any events as soon as possible if events arise that you cannot attend in order to give people on the waitlist a chance to take your place.
Please note: A no-show fee of SAR 200 will be charged for failing to cancel by cancellation deadlines
Costs and Fees
Reunion attendees should budget for the below out-of-pocket expenses:
Airfare from your location to Dammam, Saudi Arabia
Accommodations for the duration of your stay
Reunion Registration Fee of SAR 375
Airport transfers and private taxis (estimated taxi cost to Khobar is SAR150-SAR200)
Meals that are not included in events
Visa fees/insurance
Select reunion trips & events – Costs are detailed in trip itineraries
Please note: The reunion registration deposit required in past reunions has been waived to help offset the cost of your Saudi-issued tourist visa fee.
Payment of Costs and Fees
Reunion Registration Fees
The Reunion registration fee of 375SR per person is billed under the line item “Welcome Packet & Badge Collection”. The cost is only listed under the Bundle Administrator’s name and is multiplied by the number of additional family members to get to the total.
Payment due at Badge Collection
With the exception of the Riyadh, Jeddah and Abha trips discussed below, all other costs on your invoice will need to be paid in cash (SAR) when you collect your badges in Dhahran. Please note that we do not have the ability to accept credit cards or any currency other than Saudi Riyals. There are many options to change currencies including at the airport, your hotel, pulling cash out of an ATM, etc.
Riyadh Multi-Day Trip
The advertised cost of the Riyadh trip was 1050SR. The payment for this trip has been split into two separate payments, one which needs to be paid directly to the hotel for your room, which can be paid via credit card when you arrive at the hotel, and a 375SR payment (per person) to be paid at badge collection in cash (SAR). The remaining portion of the cost is what we estimated for your food costs on the trip which you will pay on your own. Please note: We did not include the hotel or food costs on your draft invoice.
Jeddah Multi-Day Trip
The advertised cost of the Jeddah trip was 1050SR. The payment for this trip has been split into two separate payments, one which needs to be paid directly to the hotel for your room, which can be paid via credit card when you arrive at the hotel, and a 240SR payment (per person) to be paid at badge collection in cash (SAR). The remaining portion of the cost is what we estimated for your food costs on the trip which you will pay on your own. Please note: We did not include the hotel or food costs on your draft invoice.
Umrah: For Jeddah trip registrants who will perform Umrah, you will only need to reimburse the Reunion Committee for their pre-paid tour cost of 240SR in cash at badge collection. You can then arrange all of your hotel and transportation arrangements at your own expense as you like.
Abha Trips (Multi & Single Day)
You will pay the full cost of your trip directly to the tour operator. They are currently having issues with their credit card processing service, so we don’t know if that will be on arrival in Abha, or prior. We will send out an email to all registrants once we get more information.
Reunion Sign-In and Badge Collection
All Reunion attendees will need to sign-in with the Committee on March 1st between 7:00 AM - 9:00 AM to receive their Welcome Packets and Reunion IDs. There will also be early and late registrations depending on your arrival date and time.
Below are the registration locations for attendees based on your accommodations:
Attendees staying at the Grand Hyatt, Marriott Executive Apartments, Hilton Garden Inn, Aloft and the Doubletree, registration will be at the Doubletree
Attendees staying outside the Dhahran camp at other hotels will register at the Doubletree
Attendees staying in the Dhahran camp with Family / Friends will register at the Reunion House
The Reunion House
Located at 1180 11th Street, walking distance from Gate 6 and the Commissary, is the Reunion House. This is a place on camp for attendees to visit in between their events and activities. We will have light snacks provided daily during the two weeks. You are welcome to stay for as long as you want during opening hours.
Helpful Hints
Be sure to bring all personal medications to cover the duration of your stay
When planning your reunion experience, please factor for travel fatigue associated with jet lag and a busy reunion schedule.
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